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Unit New Member Coordinator (NMC)

Sustaining strong membership in a unit depends not only on having new members join the unit, but also on engaging youth and their families in the unit experiences so that they feel welcomed and want to stay. The role of the New Member Coordinator is to ensure that both keys to success take place.


The New Member Coordinator (NMC) position has been designed to:

– Be a FUN and engaging position.

– Form relationships with new members and their families.

– Use a team approach by encouraging more than one NMC in a unit, allowing them to tailor their work to individual interests/expertise, as well as to recognize the particular needs of the unit.

– Fit every type of unit, every age level and every program.

– Be recruited and supported by key unit leadership.

– Be provided with training both online and face to face.

– Be mentored by the district membership chair and become part of the district membership team.

– Be visible and easily identifiable at unit gatherings by their Welcoming smiles and their BSA “Welcome” logo that they display and wear on an activity shirt, on a hat or vest or in some cases, a pin on a field uniform.

NMC Resources

Unit Leaders: Is Your Pin Up-To-Date? is a great tool for families to find your Scouting unit and, with our council participating in the Online Registration beta test, an opportunity for youth registration to be completed online. It’s critical to make sure your unit’s BeAScout pin is accurate and create a positive first impression.


Who Can Update Your Unit’s BeAScout Pin?

Your unit’s “key-3:”

– Unit Leader (Cubmaster, Scoutmaster, Varsity Coach, Crew Advisor, or Skipper)

– Unit Committee Chair

– Unit Chartered Organization Representative


How Do They Update Your Unit’s BeAScout Information?

A member of your unit’s key-3 should login to their account at There are links to help if you have forgotten your username or password. Next, follow the step-by-step directions and screenshots provided in the following downloadable documents: PDF | PPT (PowerPoint)

Unit Online Registration Guidebook

Unit Membership Growth Grants

Applications accepted until May 31, 2018

For a third year, the Cradle of Liberty Council will be offering the opportunity for units to apply for membership growth grants to support unit recruitment and retention efforts. Interested units should carefully review the following guidelines prior to preparing the application for a membership grant. Download grant guidelines and application here.


– Cub Scout packs, Boy Scout troops, Varsity Scout teams, Venturing crews, and Sea Scout ships are eligible to apply through their unit leader (Cubmaster, Scoutmaster, coach, advisor, or skipper) and unit committee chair.

– Grants are to assist with expenses related to membership that might not otherwise qualify for financial assistance.

– Projects must have measurable outcomes.

– Units that have their grant applications approved by the council membership committee will be awarded a maximum of $500 per year.


Priority will be given to projects that:

– Are new initiatives in recruiting and/or retention.

– Emphasize spring and year-round recruitment.

– Focus on the Webelos-to-Scout transition.

– Include collaboration between units.

– Include a financial contribution to the project from the unit (in addition to the council).


Grant funds cannot be used for:

– Membership fees

– Capital purchases

– Recruitment materials already available through the council (fliers, posters, yard signs, etc.).


Important Notes:

– Grant money is not given in advance. The unit must complete the project, submit a final report and receipts for all purchases, and comply with deadlines in order to receive the grant.

– The Cradle of Liberty Council provides its units—free of charge—with fliers, posters, yard signs, and other recruitment materials. Contact your district membership chair or professional if you need materials.


Units that are recipients of membership grants must agree to provide summary activity reports at the conclusion of their project (or monthly if it is an ongoing effort) until all awarded funds have been accounted for. No grant money will be released without copies of receipts. All awarded funds must be accounted for and submitted to the council no later than December 7, 2018.


Requests for membership grants must be received by May 31, 2018 for consideration in 2018. Grant recipients will be notified no later than June 29, 2018.


Grant submissions must be made electronically to Please direct any questions to or contact your district membership chair or professional.

Unit Membership Growth Grant Application


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Printed Materials
Please contact your district membership chair or professional to order the following materials, or submit your unit’s sign-up event here and we’ll contact you to make arrangements. If possible, please allow at least five (5) days for production.
– Fliers (Cub Scout, Boy Scout & Venturing): Full-color 8.5×11″ fliers can be printed to promote your unit’s recruitment activities. Fliers can be distributed and posted in schools, community centers, kindergarten and after-school programs, pizza shops, and any other appropriate venues in your community. Cub Scout and Boy Scout fliers available in bilingual version (Spanish/English) as well.
– Posters (Cub Scout, Boy Scout & Venturing): Full-color 11×17″ posters are available in the same designs as the flier
– Yard Signs: 16×26″ polybag yard signs with stakes to display in front of your unit’s meeting location or in other prominent spots in the community.

Event Resources

Are you planning to have a table at a community or school event?
Want to make a professional first impression with new families?
Branded materials are available for your unit to reserve subject to availability.

See below for a list of item available to reserve, click here to reserve on or more of these items:

– 6′ x 2′ Banners

– 6′ Teardrop Banners

– Table Covers (suitable for 6′ or 8′ tables)

– 10′ x 10′ Pop-Up Tents

Need something that you don’t see here? Let us know!

Year-Round Membership Plan Objectives

  1. District Leadership & Support: build a committed and engaged membership team in each district to support our unit’s recruitment efforts.
  2. Build An Adventure: continue our focus on Cub Scout recruitment campaigns in the Spring & Fall.
  3. Coed Programs: grow Venturing & Exploring.
  4. New Units: implement a coordinated New Unit Campaign to expand Scouting opportunities for youth and families across our council.
  5. Pilots: expand Lion pilot, explore other opportunities.
  6. Marketing & Public Awareness: share the Scouting story.